The use of meeting space is provided free of charge to individuals and groups for civic, educational, and philanthropic purposes. Meeting rooms are available to any group regardless of its beliefs or affiliations. Attendance at meetings may not be restricted based on age, race, sex, religion, national origin, disability or any other legally protected status. Approval to use meeting room space does not constitute an endorsement by the Library Board of the group’s or individual’s policies or beliefs.
Please allow 48-72 business hours for a response to your meeting room request.
Notice to Outside Groups: As a designation of location, only the name and address of the library may be used to publicize an event. The library’s logo and any images of the buildings, staff, or collection may not be used in any publicity. Violation of this policy may result in immediate loss or revocation of future meeting room use. The marketing material you use to advertise your meeting must include the phrase: “This is not a Bracken County Public Library event.”
Meeting Room Policy
Your Public Library has a meeting room, which may be used for meetings or programs by organizations whose membership is open to the public. An adult or adults must be in charge at all times.
No games or activities will be permitted which will damage the grounds, building, or equipment.
One person from the organization shall be responsible to the library for the group’s use of the meeting room. This person shall be 21 years of age or older and must be in attendance.
Any library property, equipment, or items on exhibit damaged through misuse, carelessness, or vandalism shall be replaced or repaired by the group using the facility at the time. If the facilities are left in an untidy condition, there will be a $10.00 fee for cleaning assessed against the group leaving it so.
Reservations for use of the meeting room are the sole responsibility of the organization holding a meeting. Library staff cannot assume your group is meeting at a regular time, unless you, personally, book the meeting room. Reservations are made at the library, in person or by calling 735-3620.
In case of meetings when the library will be closed, the keys are to be picked up at the library before 5:00PM on a regular working day prior to the night of the meeting and left on any table for staff to collect the next day. The meeting room check sheet is to be filled out after each meeting. (See Attached Sheet)
The library reserves the right to cancel reservations if an emergency meeting becomes necessary for the library personnel, library board, civil defense, or for any other reasons.
No alcoholic beverages may be served.